It time that you lose that back-breaking events binder. SA Conference brings you the best apps that will make your smartphone into a virtual meeting binder.


Super planner appSuper planner

This is the app for the professional event planner. It provides a variety of planning tools, including calculators for venue capacity, staffing, catering, staging, projection and dance floor as well as useful tips in several areas.

Features include:

Capacity calculator

  • Calculate venue capacity for 15 different seating configurations, including banquet, classroom, theatre, reception, conference and exhibit. Includes “comfy” and “snug” calculations for several configurations.
  • Enter your desired capacity in a specific seating configuration and it tells you how big a room you need.
  • Both feet and meters can be used.
  • Dance floor size calculator.

Food and beverage

  • Price Converter, from “inclusive (of tax and gratuity)” to “plus plus”. Factors in whether gratuity is taxed or not. Works in reverse as well.
  • Calculates number of hors d’oeuvres needed for various events.
  • Calculates number of drinks needed for various events.
  • Chart lists number of drinks per bottle for wine, champagne, 750 ml liquor and litre liquor.
  • Table chart listing linen sizes needed for each table size, as well as how many people fit at each one.
  • Diagram of formal place setting.


  • Calculator for number of waiters based on five different service styles.
  • Calculator for number of bartenders needed.
  • Calculator for number of check-in staff needed.


  • Projection seating calculator for how close first and last row of seats should be based on your screen size.
  • Projection Space calculator for how much space needed between projector and screen. Provides a basic calculation, as well as an advanced calculation (based on focal length and projector depth).
  • Staging diagram, showing locations for stage left/right, upstage/downstage, house left/right.
  • Stage height calculator.
  • 13 Powerpoint/Keynote design tips.
  • 15 Projection tips

Cost: R80 on Apple R99 on Android


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