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How to build a green stand

Scan Display shares its top tips about what to consider when designing and building green stands. PROCUREMENT Where you source your stand materials, decor and furniture from is hugely important. You should be thinking local, local, local. The more local the source, the better it is. You also need to consider whether the materials you use are...

10 ways to ensure green catering

Looking for ways to ensure that your event is ‘green’? Yes, you say – then download our 10 ways to ensure green catering list today! Click here to download.

Selecting the best outdoor advertising media for your event

Outdoor advertising media can be a huge boost for your event, and can help bring in bookings. There are many options available depending on what your budget allows – from billboards, to street poles and trailers. Billboards will be your highest cost option, due to their sheer size – and don’t forget the costs involved in printing and producing...

Hiring audiovisual equipment for events

Most venues supply some basic audiovisual equipment along the venue hire fee, the rest of your requirements will be an extra cost. This may well work out more cheaply for smaller events, as the equipment is already on-site, which helps the organiser to avoid transport costs and other extras. However, a handy tip is to also ask a trusted external...

Event filming and post-production

Events can be filmed for re-sale after the event, or even for promotional purposes. If you are filming for re-sale, you would want to make sure that you capture some people-related shots: both the actual speakers, as well as questions from the audience. These will obviously need to be edited (again, by a trusted supplier!) to form a neat,...

Basic event budgeting

Every event needs a budget, even if it is very basic. There is no way that you can keep to the spend amount envisioned by either you or your clients, if you don’t keep track of it. It’s a constant process through the event, from start to finish, and should be maintained during the project, not done in a rush at the end. Capture each invoice as it...

Charging your worth as a PCO in South Africa

Charging your worth and getting remunerated for the service you provide can be a huge challenge for any PCO in South Africa these days, and being an events management professional can be a hair-raising experience lately. So many competitors, dwindling markets and client budgets that would be enough to make any seasoned professional want to throw...

Scientific programme management

Scientific programme management is actually a whole separate arm of eventing, but for informational purposes, I will give you a brief overview on the field here. Scientific programmes relate to conferences within the medical and technical industry. It involves the selection of related industry committees, and working with them to put together the...

Managing an on-site scientific programme

Hand-in-hand with Scientific Programme Management, comes the on-site component of running the Speakers’ Room. Setting up the Speakers’ Room is quite straightforward – I usually place the arrivals/check-in desk very close to the door, to make it obvious that speakers need to report there first. I place two staff members at the desk to scan...

How to stock and run a basic bar

If you are using a venue that allows you to stock and run your own bar, and to avoid wastage or over the top costs, clearly define a few things before heading off to purchase your stock: Guest Type and Preferences: What do your guests like to drink – you would then focus on more of these items and less of the others. For example are your mates...