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Charging your worth as a PCO in South Africa

Charging your worth and getting remunerated for the service you provide can be a huge challenge for any PCO in South Africa these days, and being an events management professional can be a hair-raising experience lately. So many competitors, dwindling markets and client budgets that would be enough to make any seasoned professional want to throw...

Scientific programme management

Scientific programme management is actually a whole separate arm of eventing, but for informational purposes, I will give you a brief overview on the field here. Scientific programmes relate to conferences within the medical and technical industry. It involves the selection of related industry committees, and working with them to put together the...

Managing an on-site scientific programme

Hand-in-hand with Scientific Programme Management, comes the on-site component of running the Speakers’ Room. Setting up the Speakers’ Room is quite straightforward – I usually place the arrivals/check-in desk very close to the door, to make it obvious that speakers need to report there first. I place two staff members at the desk to scan...

How to stock and run a basic bar

If you are using a venue that allows you to stock and run your own bar, and to avoid wastage or over the top costs, clearly define a few things before heading off to purchase your stock: Guest Type and Preferences: What do your guests like to drink – you would then focus on more of these items and less of the others. For example are your mates...

Catering for all tastes

Selecting the menu for your event can sometimes be quite a nightmare, but it is one that deserves a fair amount of consideration and effort. Family functions can be a bit more straightforward than catering for events where you don’t know all the guests, or their dietary requirements. These days people have a variety of eating preferences and...

Running basic event registration

The most simple and cost-effective way to manage registration is through a manual system, where name lists are printed out and ticked off manually. If name badges are to be handed out, this would be the ideal time to do so. Lanyards with plastic name badge holders look very professional, but these are likely to consume a fair chunk of your...

Creating an onsite speakers’ room

The Speakers’ Room is one of the most important areas at any multi-speaker event. The Speakers’ Room, which can also be known as the Green Room, a term which is rooted in theatre terminology, as the waiting rooms of performers prior to, during and after their performances on stage are historically painted green. I can only assume that this is due...

Selecting your party venue

The type of event is obviously the first thing to take in to consideration when selecting your venue and the second thing will be your budget. A wedding, gala dinner etc would certainly need an upmarket venue – the only drawback with using a well know hotel is not only the cost involved – but also the rigidity of not being able to supply your own...

Choosing a venue for your event

Over the years I have developed a few key partnerships with venues with whom I have good relationships, and with whom I have worked with well in the past. Things to keep in mind when looking for your ideal venue are: – How many people are you expecting? – What type of people are you expecting – international businessmen will possibly...