Use the basic template below for your follow up email to the venue, once you have made telephonic contact. I always suggest phoning and speaking to someone first, as sometimes emails can get lost in the many others that the venue coordinators receive, and they know to look out for yours. If its urgent, stress the urgency both on the phone and the email.
Thank you for your time earlier.
As per our telephonic discussion, please can you supply me with quote based on the following:
Number: 250 People
Room Set up: Cinema style
Times: ______________(Includes set up and break down)
Catering: No Refreshments but coffee/tea and water/cool drinks available for purchase. (Risk catering)
Registration: 2 tables for registration in the foyer – as well as Capacity to hold 250 people in the foyer until about 15 minutes before start of the event.
Small Riser – stage piece 30 cms high – 2 x 2 meters.
One lapel mic
One handheld mic
I look forward to receiving this from you.